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Office Administrator

San Diego, California
This position will provide overall administrative support to the CEO & Managing Attorney and Office Management/Administrator responsibilities.

Essential Duties & Responsibilities

CEO Support
  • Sets up meetings, travel arrangements, calendar, mail, and prepares reports and correspondence for the CEO.

Operations Management Responsibilities:
  • Management of organization’s budget in coordination with the CEO.
  • Oversee monthly financials and track against budget, financial and operational goals.

Office Administrator Responsibilities
  • Main point of contact.  Answer telephones, greet visitors, take messages.
  • Answer questions and educate the public.
    • Maintain organization’s calendar.
    • Maintain Financial and Personnel Files.
  • Monitors organization’s supplies levels and equipment
  • Running and calculating reports, invoice generation, validation, sending to client.
  • Vendor expense tracking and payment.
  • Client invoices follow up and collection work.
  • Enforcing time tracking and auditing against any system reports available.  Where gaps are identified, working with variance team members to resolve gaps.
  • Calculating and running payroll, auditing time against contractor payment to confirm what we are paying out we are also correctly invoicing.
  • Assisting with administrative tasks such as making travel arrangements, business cards, answering phone calls, etc


Minimum of 3 years’ experience of  support for executive level positions.   Office management and experience with for profit organizations.

College Education is a plus.

  • Knowledge of Compliance, HR and Finance.
  • Superior writing and oral communication skills
  • Superior computer skills in Microsoft Office, Word, Power Point and Excel
  • Proficiency in  working with Google Drive, Google Documents Google Sheets and Google Slides
  • Attention to detail and strong project management skills.
  • Ability to follow through on tasks with minimal supervision.
  • Ability to work in a fast-paced environment.
  • Analytical and problem-solving skills
  • Self-starter
  • Well organized
  • Collaborative team player



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