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Marketing and Sales Coordinator

Dallas, Texas
We are a marketing agency with a focus on software applications and consulting services for the marketing departments of professional businesses including some of the most recognized global firms.  Your job will be dynamic and varied based particularly on key executives’ needs.  You must be able to operate with limited oversight while keeping track of many tasks and projects at a time.
You will assist on a broad range of needs from scheduling, coordinating and documenting meetings, creating and running reports, following up on action items, reducing executive administrative workload and assisting with special projects.  Your primary roles will be assisting executive management in executing their roles and supporting key department initiatives as needed. You will assist other leaders or departments as needed.
Detailed Responsibilities
  • Creating reports, monitoring processes, and disseminating information
  • Documentation of meetings, notes, agendas, action items, and follow-up
  • Assist with preparation of materials and documentation
  • Schedule meetings, calls, demos, and training sessions
  • Assist marketing with campaigns
  • Assist sales with prospect leads database
  • Assist executives with tracking time, projects, tasks, and tickets and billing
  • Effectively communicate with client and internal team members as needed
  • Become familiar with company products & services

Required Skills
  • Strong work habits including excellent organization and the ability to organization others
  • Ability to manage simultaneously occurring tasks in a deadline-driven business environment
  • High level of professionalism with ability to work with executives and sophisticated clients / vendors
  • Excellent communication skills
    • Professional written communications to clients, vendors, partners etc. with little oversight
    • Strong verbal communications skills on a varied of media devices including video
  • Strong MS Office skills particularly in Word & Excel
    • Effective working knowledge of styling and other key features in Word
    • Demonstrated experience in Excel with tables, totals, formulas, subtotals, charts, etc. in creating ad hoc reports
    • Ability to create or update PowerPoint presentations using layouts
    • Teams and SharePoint a Plus
  • Experience using applications for task or project or ticket management like Wrike
    • Demonstrated ability to learn new application and create reports or monitor processes
Preferred Experience and Education
  • Bachelor’s Degree in an appropriate field
  • Experience in software firm or marketing agency preferred
  • Experience in sales/marketing department a plus
  • Executive or Departmental support role experience
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